Understanding Permissions

The web pages, displayed for users in EWS are based on the timesheet permissions specified for an employee ID in the HR Management module.

Understanding Employee Timesheet Permissions

By default, all Employee IDs in the HR Management module have employee timesheet permissions. Users with these permissions can see the following menu items in EWS:

• Access Personal Information forms using the Personal menu.
• Access Actions forms using the Actions menu.
• Access Reports using the Reporting menu.
• Access Options forms using the Options menu.
• Access the Online Help  system using the Help menu.
• Log out from EWS using the Logout menu.

Understanding Manager Timesheet Permissions

If your employee ID has Manager Timesheet permissions specified in the HR Management module, you can see all of the menu items employees see, as well as the following additional menu items:

•  Manager forms available on the Manager menu.
•  Manager Reports available on the Reporting>Manager Reports menu.

To view these menus the employee ID must have the Manager check box selected in the Maintain>Timesheets Setup>Employee Timesheet Settings>Employee Settings tab in the HR Management module.

If the System Configuration settings specify Approver Edit permissions for managers, managers can enter and/or modify employee timesheet entries before approving an employee timesheet. For example, managers with Approver Edit timesheet permissions can enter work time, change the work date, cost center, earnings code, leave code, work hours, leave hours, and clock times for employee timesheet entries before approving timesheets.

If the System Configuration settings do not specify Approve Edit permissions for managers, managers can only approve timesheets. They cannot edit employee timesheet information. If a manager wants to change any employee timesheet information before approving the timesheet, the manager must send a message to the employee requesting that the employee make the changes before the manager approves it.

HR Management module system administrators can specify Approver Edit timesheet permissions for managers using EWS System Settings>System Configuration. For more information about specifying Approver Edit timesheet permissions for managers, see System Configuration. For more information about approving timesheets, see Approve Timesheets and Approving Employee Timesheets and Expenses.

Understanding HR Staff Timesheet Permissions

If your employee ID has HR Staff timesheet permissions specified in the HR Management module, you can see all of the menu items employees see as well as the HR Staff menu item. Use the HR Staff menu item to create and send messages to employees, to view messages from employees, and to process personal information change requests from employees. For more information, see HR Staff. To view these menus the employee ID must have the HR Staff check box selected in the Maintain>Timesheets Setup>Employee Timesheet Settings>Employee Settings tab in the HR Management module.

Understanding View and Edit Timesheet Permissions

If Allow Edit Entries and Allow View Entries timesheet permissions are specified for your employee ID in EWS, you can view and edit time and expense entries using the View Timesheets and Expenses page. HR Management module users specify these permissions for employee IDs in the HR Management module using Maintain>Timesheets Setup>Employee Timesheet Settings, clicking on the Employee Settings tab, and then selecting or clearing the Allow Edit Entries check box and the Allow View Entries check box as appropriate.

If the Allow Edit Entries check box for your Employee ID is selected in the HR Management module, you can edit time entries using the View Timesheets and Expenses page. If the Allow Edit Entries check box for your employee ID is cleared in the HR Management module, you can only view time entries using the View Timesheets and Expenses page. If you want to make edits to a time or expense entry page, you must send a message to your manager requesting the change.

If the Allow View Entries check box for your employee ID is selected in the HR Management module, you can view time entries using the View Timesheets and Expenses page. If the Allow View Entries check box for your employee ID is cleared in the HR Management module, the View Timesheets and Expenses option does not display in the Action menu and you cannot view time and expense entries using the View Timesheets and Expenses page.